We are recruiting for a new role within our team, a full-time Facilities Coordinator, to oversee the day-to-day running, operation and general administration of our three venues and support an exciting year-round arts programme, a growing pool of members and volunteers, and increasing and developing new income streams/commercial uses for its spaces.

About the post

ROLE/TITLE: Facilities Coordinator

REPORTS TO: Programme Development Manager

SALARY: £18,000 per annum (pro rata equivalent to £14,595 p.a.)

HOURS: 30 hours per week

LOCATION:  Across Devonshire Collective venues on Seaside Road and Seaside, Eastbourne

The post includes pension and holiday allowance.

This role would suit someone with strong experience of working in a retail or catering environment, in particular with food, experience of running a venue or managing a building, excellent interpersonal skills and good written and verbal communication skills, and experienced in producing budgets and reporting expenditure.

Devonshire Collective CIC is a new creative and cultural hub in Devonshire Ward, Eastbourne with artist studios, makerspaces, workshops, gallery and café for the benefit of artists, community members and the wider public. We were established in October 2016.

Our venues include DC1 Cafe & Gallery (67-69 Seaside Rd), DC2 Artist Studios & Makerspaces (137-139 Seaside Rd) and DC3 Workshop Space (1-5 Seaside), plus two associate venues, Royal Hippodrome & Leaf Hall Community Arts Centre.

We support a thriving artist membership scheme, deliver a high quality arts programme and develop emerging, mid-career and established artists across the visual and performance spectrum. Through our work as an independent social enterprise, we provide opportunities for community engagement, nurturing social cohesion and supporting cultural and economic regeneration.

The Devonshire Collective’s guiding principles are to:

  • Become an artistic resource
  • Support and develop emerging, mid-career and established artists across the visual and performance spectrum
  • Promote socially engaged creative practice
  • Create opportunities for community engagement
  • Offer training and professional development
  • Encourage, promote and practice wider social benefits

Devonshire Collective is a registered Community Interest Company (10423887).

Apply for this post

To apply for this post, please send a completed application form and equal opportunity monitoring form to info@devonshirecollective.co.uk or by post to DC1 Cafe & Gallery,67-69 Seaside Road, Eastbourne BN21 3PL.

Deadline: Wednesday 10 January 2018 by 5pm.

Interviews: week commencing 15 January 2018

If you have any questions about the post or would like to have an informal chat, please contact Amy Zamarripa Solis, Programme Development Manager, on programmer@devonshirecollective.co.uk or 07759 013854.

The job pack contains:

  • job description
  • person specification
  • application form
  • equal opportunity form

DOWNLOAD JOB PACK (Word)

DOWNLOAD JOB PACK (PDF)

 

JOB DESCRIPTION 

ROLE/TITLE: Facilities Coordinator

REPORTS TO: Programme Development Manager

SALARY: £18,000 per annum (pro rata equivalent to £14,595 p.a.)

HOURS: 30 hours per week

LOCATION:  Across Devonshire Collective venues on Seaside Road and Seaside, Eastbourne

JOB PURPOSE:

This is a new role created within the organisation as part of our first year of development and operation. The role aims to bring together the various elements of the day-to-day running of Devonshire Collective’s three venues, with an exciting opportunity for this role to support: an exciting year-round arts programme; a growing pool of members and volunteers; increasing and developing new income streams/ commercial uses for its spaces; and carrying out or overseeing repairs and technical work as required.

The role encompasses the day-to-day running, operation and general administration of our three venues including:

  • DC1 – a gallery/community café space, working with the arts programmer, the public, DC members, hirers and volunteers
  • DC2 – artist workspace studios, working with tenants, user groups and members
  • DC3 – artist workshop and studio space, working with the arts programmer, DC members and key user groups

The role will be the first point of contact for all areas that relate to the facility during office hours and also be the out of office hours contact in emergencies.

The role will also work in collaboration with our two associate venues Leaf Hall and Hippodrome Theatre.

KEY TASKS:

  1. Develop and run DC1community café as a comfortable, welcoming and inclusive meeting place for residents, members and visitors to enjoy good quality, healthy and affordable refreshments. This will include developing a strong pool of dedicated and well-trained volunteers, engaging with local food and produce providers and develop a buying strategy.
  2. Oversee day-to-day running and hire of venues across our sites for range of uses (artist studios, visual arts exhibitions, workshops and events). This will include overseeing venue maintenance, including repairs, exhibition installations and de-installations, and builds and input into income generation plans for the venues.
  3. Recruit and supervise volunteers. This will include training on use of all equipment, hygiene procedures, required health and safety standards, customer care, and till operation, giving help and guidance where appropriate.
  4. Responsible for administration including building policies, invoices, licences and hire agreements, and otherfacility-related paperwork
  5. Work with the DC Board and Staff to suggest, recommend and implement new income generation opportunities within each DC facility
  6. Support community events and DC venue based activities as appropriate including responding to and supplying food for catering requests, facilitating events and general support.
  7. Working with the Bookkeeper and Programme Development Manager, ensure that all invoices are issued and paid promptly and that all returns are undertaken.
  8. Respond to customers in a timely and professional manner – including general public, members, studio holders, and others.
  9. A flexible, collaborative and good team player, be able to work in a busy office and support colleagues in the fulfilment of their tasks.
  10. Respect and help delivering the values and ambitions of Devonshire Collective.
  11. Willingness to undertake training and development in response to identified needs.
  12. This job description is not exhaustive, but is provided as a guide to the main duties of this post. It may be amended by the Programme Development Manager from time to time, in discussion with you.